We use a software package called phpList to send out newsletters. In order to do this we need your email address, and this is stored in the newsletter database. We do not know your personal name. In addition we hold the following information:
- Details of when you signed up for the newsletter and when you confirmed your subscription. If you do not confirm your subscription within a week of requesting a subscription (perhaps somebody else filled out the form in your name) then we will delete your details as soon as is practical.
- We also hold the IP address of the device you used to sign up and some technical details of the browser that you used.
- We have a list of the messages that have been sent to you.
- We know which lists you have subscribed to: currently there is only the Newsletter list.
- We know when you reconfirmed your subscription in advance of the introduction of the General Data Processing Regulations.
- If a newsletter cannot be delivered then it will bounce back to us. We keep a count of these bounces, and also details of them. If three messages in a row bounce back we will delete your record.
- If you no longer wish to receive newsletters from us then there is a link at the foot of each message to cancel your subscription. The same link occurs at the foot of the newsletter page on the website. If you cancel your subscription we will immediately flag your record to send no more messages, and remove your details as soon as is practical.
- We hold other technical information necessary for the internal functioning of the newsletter software.
All of the above information will remain confidential to Deryn Lake (Dinah Lampitt) and the people who look after her website; we won’t pass it to anybody else unless we are required to do so by law, nor will we send out mailings on behalf of anybody else. Each newsletter you receive will remind you how you can unsubscribe, and you will also be able to do this via the website.
We will, if you request us to:
- send you a copy of all the information we hold about you. We may levy a statutory fee.
- send you an electronic copy of your data or transmit it to another data controller (the “right to data portability”)
- correct the information we hold about you
- erase your personal data (though in this case, we recommend clicking the Unsubscribe link at the foot of any newsletter).
- consider restricting or suppressing the processing of your personal data. This is a limited right, and we will abide by guidance issued by the Information Commissioner.
40 The Avenue
Durham DH1 4EB
Cookies are small pieces of text stored in your computer, and they contain information needed to make the website function. Currently we only store one cookie, which has the name of PHPSESSID. This is strictly necessary for the functioning of the website. It is used to maintain information about each visit to the website and enable core site functionality. This cookie does not contain any personal information and only lasts for the duration of your visit. When you close your browser it is erased.
An earlier version of the website played sound, and your choice of whether or not you wanted to hear the music was contained in a cookie called sound which could either be on or off. Although the site no longer has this functionality, this cookie may remain on your computer.
Internet log information
When someone visits our website we collect standard internet log information so that we can find out things like the number of visitors to the various parts of the website. This information includes your IP address, which could be used to identify the device used to look at the website. We will not however attempt to do this except if required to do so by law enforcement agencies, or to investigate and prevent abuse of the website.
Right of complaint to the Regulator for Data Protection
The data protection laws in the UK are regulated and enforced by the Information Commissioner’s Office (ICO). Each individual has the right to raise a concern/complaint to the ICO if they have any concerns about how their personal information and/or privacy is treated. You can do this via the ICO’s website, follow the links or have an online Live Chat.
- Call the ICO helpline on 0303 123 1113
- Email firstname.lastname@example.org
- Postal address: Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow, Cheshire SK9 5AF